Evening Activities & Events Coordinator

The Evening Activities & Events Coordinator (EVAC) plans, prepares, and produces the nightly Evening Activity and large-scale events for the entire camp. From Movie Night to Talent Shows, International Day, Carnival, and Casino Night, this special role recreates beloved traditions, creates new events, and serves a high-impact role with a lot of autonomy. The EVAC also supports Arrival and Departure days, helping the day run smoothly and making a great first and last impression on families.

This is a non-cabin role. The EVAC works closely with the Leadership Team, reporting to the Camp Directors to ensure each evening runs smoothly.

Essential Responsibilities & Functions

Programming

  • Build and maintain the nightly Evening Activity schedule for the full summer, balancing simple nights with larger productions.

  • Plan and run established camp traditions, including International Day and Casino Night.

  • Develop new, creative events that reflect Medolark's non-competitive, arts-centered culture.

  • Design activities that are inclusive and engaging for campers ages 7–16.

  • Collaborate with the Programming Director to align evening events with the overall camp calendar.

Event Preparation

  • Order and track supplies, props, and materials for each event within budget.

  • Plan and lead set-up and clean-up for every Evening Activity.

  • Delegate tasks to counselors and staff, communicating roles and expectations clearly.

  • Coordinate with the Operations Director on spaces, equipment, and logistics.

Event Production

  • Produce each Evening Activity from start to finish, ensuring it runs smoothly and on schedule.

  • Serve as the on-site lead during events, troubleshooting problems as they arise.

  • Work with staff to keep campers safe, supervised, and engaged throughout each program.

  • Adapt plans quickly for weather, schedule changes, or other unexpected circumstances.

Systems & Communication

  • Create and improve systems for planning, supply tracking, and staff assignments.

  • Communicate the nightly plan to staff and campers in advance.

  • Attend Leadership Team meetings and share updates, needs, and feedback.

  • Document each event (plans, supply lists, lessons learned) so successful programs can be repeated and improved in future summers.

Qualifications

  • Must be 21 years or older.

  • Experience planning or producing events, programs, or performances; camp, theater, or youth programming experience strongly preferred.

  • Strong organizational and project-management skills, with the ability to manage many moving parts at once.

  • Comfortable directing and delegating to staff, and speaking in front of large groups.

  • Ability to work independently with a high degree of autonomy.

  • Flexibility and sound judgment under pressure.

  • Passion for working with children 

  • Candidates with a valid US driver’s license are strongly preferred.

Personal Qualities

The best candidate is:

  • Creative: full of ideas and excited to put a fresh spin on camp traditions

  • Organized: detail-oriented, plans ahead, and keeps every event on track

  • Independent: a self-starter who takes ownership and follows through

  • Fun: brings energy and enthusiasm that campers and staff want to be part of

  • A clear communicator and collaborative team player

  • Calm and adaptable when plans change at the last minute